As native English speakers, the goal of our language editors is to help improve the text and provide comments that are as clear as possible. However, on occasion, a little help interpreting the comments is useful. Here is a rough guide to common comments you may see from our editors and what they mean for you.
“Please ensure that your meaning has been maintained.” (Variations: “Is this what you meant?” “Please check this.” “Please confirm this change.”)
The editor has made a change, but they want you to check it to make sure they have not changed your meaning in any way. Please carefully check the text when you see this comment.
“This sentence is not clear. Do you mean X? Or something different? Please check this and revise for clarity.”
This means that the editor could not understand the sentence as it was written. Our editors are instructed to provide another way to write it for you based on what they understand. If what they have written is correct, please use it to replace the sentence in your manuscript. Otherwise, please do your best to make the meaning clear. In this case, it is recommended that you send the project back to us for a follow-up edit.
“It is not clear what X means in this context. Please provide an explanation.”
This is often written when a word that is commonly used in English appears in a phrase that is not typically used in English. It does not mean the word is spelled wrong or not the right word, just that it is being used in an unusual way (sometimes this is specific to a particular field).
“You have written this as X here but as x everywhere else in the text. Please choose one format and use it every time/throughout the manuscript.”
Because writing terms and abbreviations consistently is so important for scientific manuscripts, our editors will often leave a comment pointing out inconsistencies. Please make sure you fix these inconsistencies before submitting your manuscript. Leaving inconsistencies in the text can confuse your readers and reduce the likelihood of being published.
“Your target journal’s guidelines state X. Please make sure you follow their guidelines.”
If you see this, the editor has checked the journal’s guidelines and is letting you know that your manuscript does not follow them in its current form. Therefore, you should review the guidelines carefully and make sure your manuscript follows them before submitting your manuscript.
“This symbol appears as a box on my computer. Please ensure that the symbols are displayed correctly in the version you submit to the journal.”
This means that a symbol in an equation or in the main text is not being displayed correctly on the editor’s computer. You might consider protecting your document against formatting changes in Word before submitting it to the journal. If your manuscript contains many equations, consider using LaTeX in Overleaf. LetPub can edit documents in Overleaf.
“This sentence was redundant. Therefore, it has been deleted.”
The editor has determined that a sentence contains information that has been stated earlier in the document (usually in the same section). Some editors will delete it and leave a comment; others will point out that information has been repeated and let you decide whether to remove it or not. Please carefully review the change.
Please use this guide whenever you need help interpreting our language editors’ comments. If you need additional help, our client managers are always willing to offer assistance. Thank you for choosing Accdon/LetPub!